Privacy Policy

This Privacy Policy explains how CliMarkAI collects, uses, stores, and protects your information when you use our website and services.

Last updated: November 29, 2025

1. Information We Collect

Personal Information

We collect personal information that you voluntarily provide to us when registering for our services, making purchases, or contacting us for support.

This includes:
  • Full name and contact details
  • Email address for account management and communication
  • Phone number for support and verification
  • Business information and company details
  • Payment information (processed through secure third-party providers)

Automatically Collected Data

When you visit our website or use our services, we automatically collect certain information about your device and usage patterns.

This includes:
  • Browser type, version, and settings
  • Device information (operating system, device type)
  • Cookies and tracking data for website functionality
  • IP address and approximate geographic location
  • Usage behavior (pages visited, time spent, actions taken)
  • Referral sources and search terms used

User-Submitted Data

We collect information that you provide through various interactions with our platform.

This includes:
  • Information submitted through contact forms and surveys
  • Onboarding details and service configuration preferences
  • Customer support messages and communication history
  • Feedback, reviews, and user-generated content
  • Marketing preferences and communication settings

2. How We Use Your Information

We use the information we collect for various purposes to provide, maintain, and improve our services.

Service Provision

  • Set up and configure your AI automation system
  • Provide access to client portals and CRM features
  • Process payments and manage subscriptions
  • Deliver customer support and technical assistance

Communication & Marketing

  • Send service confirmations and updates
  • Deliver marketing emails and promotional content
  • Notify about new features and improvements
  • Respond to inquiries and support requests

Improvement & Analytics

  • Personalize user experience and recommendations
  • Analyze platform performance and usage patterns
  • Conduct research to improve our services
  • Develop new features and functionality

Security & Compliance

  • Ensure platform security and prevent fraud
  • Comply with legal and regulatory requirements
  • Protect against unauthorized access
  • Monitor for suspicious activity

3. Cookies & Tracking Technologies

What Are Cookies?

Cookies are small text files placed on your device when you visit our website. They help us provide better functionality, remember your preferences, and understand how you use our services.

Essential Cookies

Required for basic website functionality:

  • User authentication and sessions
  • Security and fraud prevention
  • Form submissions and data processing
  • Website navigation and functionality

Analytics Cookies

Help us understand website usage:

  • Google Analytics for performance tracking
  • Page views and user behavior patterns
  • Traffic sources and conversion tracking
  • Website performance optimization

Marketing Cookies

Used for advertising and retargeting:

  • Meta Pixel for Facebook advertising
  • GoHighLevel tracking for automation
  • Retargeting and remarketing campaigns
  • Personalized advertising content

Preference Cookies

Remember your settings and choices:

  • Language and region preferences
  • Theme and display settings
  • Recently viewed content
  • User interface customizations

Managing Your Cookie Preferences

Browser Settings

You can control cookies through your browser settings:

  • Block all cookies from being set
  • Delete existing cookies from your device
  • Allow or deny cookies from specific websites
  • Set notifications when cookies are being used

Our Cookie Banner

When you first visit our website, you can:

  • Choose which types of cookies to allow
  • Accept all cookies for full functionality
  • Reject non-essential cookies
  • Change preferences anytime through our settings

Impact of Disabling Cookies: While you can disable cookies, some website features may not function properly, including login sessions, form submissions, and personalized content.

Detailed Cookie Information

Cookie NamePurposeDurationType
session_idUser session managementSessionEssential
auth_tokenUser authentication7 daysEssential
_gaGoogle Analytics tracking2 yearsAnalytics
_fbpFacebook Pixel tracking90 daysMarketing
ghl_trackGoHighLevel automation30 daysMarketing
user_prefsUser preferences1 yearPreference

4. Sharing of Information

Our Commitment

We do NOT sell, rent, or trade your personal information to third parties for their marketing purposes.

Limited Sharing Circumstances

We may share your information only in the following specific circumstances:

Service Providers & Partners

  • GoHighLevel for CRM and automation services
  • Analytics tools (Google Analytics) for performance tracking
  • Payment processors (Stripe, PayPal) for secure transactions
  • Cloud hosting providers for data storage and processing
  • Customer support tools for service delivery

Legal Requirements

  • When required by law, court order, or legal process
  • To protect our rights, property, or safety
  • To prevent fraud or security threats
  • For regulatory compliance and audits

Business Partners

  • Only with your explicit consent
  • For joint marketing initiatives (opt-in only)
  • For integrated service offerings

5. Data Security

We implement comprehensive security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.

Technical Safeguards

  • End-to-end encryption for data transmission
  • Encrypted data storage on secured servers
  • Regular security audits and vulnerability assessments
  • Secure API endpoints with authentication
  • Automated backup and disaster recovery systems

Access Controls

  • Restricted access on a need-to-know basis
  • Multi-factor authentication for admin access
  • Regular access reviews and permission updates
  • Employee training on data protection
  • Confidentiality agreements for all staff

Important Notice: While we implement strong security measures, no method of transmission over the internet or electronic storage is 100% secure. We continuously work to improve our security practices and protect your information.

6. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected and to comply with our legal obligations.

Active Accounts

Data is retained while your account is active and you use our services.

Account Closure

Most data is deleted within 30 days of account closure or deletion request.

Legal Compliance

Some information may be retained longer for legal, tax, or audit purposes.

Your Rights: You can request deletion of your personal information at any time by contacting us at support@climarkai.com. We will process your request in accordance with applicable data protection laws.

7. Your Rights

You have several rights regarding your personal information. We are committed to honoring these rights and providing easy ways for you to exercise them.

Access & Portability

  • • Request a copy of your personal data
  • • Download your information in a portable format
  • • View what data we have collected

Correction & Updates

  • • Update incorrect personal information
  • • Correct any inaccuracies in your data
  • • Add missing information to your profile

Deletion & Restriction

  • • Request deletion of your personal data
  • • Restrict processing of your information
  • • Close your account completely

Communication Control

  • • Opt out of marketing emails
  • • Withdraw consent for processing
  • • Manage notification preferences

How to Exercise Your Rights: To exercise any of these rights, please contact us at support@climarkai.com. We will respond to your request within 30 days.

8. Payment Processing

Secure Payment Handling: Payments are processed securely by trusted third-party payment providers such as Stripe, PayPal, or similar certified payment gateways.

What We Store

  • Transaction IDs and payment confirmations
  • Billing addresses and invoice information
  • Subscription status and payment history
  • Last 4 digits of payment methods (for identification)

What We Don't Store

  • Full credit card or payment card numbers
  • CVV security codes or PIN numbers
  • Complete banking information
  • Sensitive financial credentials

Security Standards: All payment processing is conducted in compliance with PCI DSS (Payment Card Industry Data Security Standards) and other industry security requirements. Your financial information is encrypted and protected at all times.

9. Third-Party Links & Services

Our website and services may contain links to external websites, applications, or services that are not operated by CliMarkAI.

Important Notice

  • • External websites have their own privacy policies and terms
  • • We do not control or monitor third-party privacy practices
  • • We are not responsible for external website content or policies
  • • We recommend reviewing privacy policies of any linked sites

Third-Party Integrations: Our platform integrates with various business tools (such as CRM systems, analytics platforms, and communication tools). These integrations are governed by their respective privacy policies and our service agreements with these providers.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

How We Notify You

  • Updated "Last Modified" date at the top of this page
  • Email notification for significant changes
  • In-app notifications for important updates
  • Website banner for policy changes

Your Options

  • Review changes before they take effect
  • Contact us with questions or concerns
  • Opt out of services if you disagree
  • Request clarification on any changes

Continued Use: By continuing to use our services after privacy policy updates, you acknowledge and agree to the revised terms. We encourage you to review this policy periodically to stay informed about our data practices.

11. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, we encourage you to contact us using any of the methods below.

Primary Contact Methods

WhatsApp:Your support number

Response Times

General Inquiries: 24-48 hours
Privacy Requests: Within 30 days
Urgent Issues: Same business day
Data Deletion: Processed immediately

Data Protection Officer: For specific privacy-related questions or to exercise your data protection rights, please include "Privacy Request" in your email subject line to ensure proper routing and priority handling.

This Privacy Policy demonstrates our commitment to transparency and data protection. Your trust is important to us.